Sandbox Studio

Receptionist/Executive Assistant

US-NY-New York
4 weeks ago
ID
2017-1345
# of Openings
0
Department
Administrative/Clerical

Overview

CreativeDrive is the world’s largest group of visual content studios, producing creative content at any scale and for every platform.  Our brands include Sandbox Studio, Dune Studios, OneKreate, Hudson Studio and Totem Creative. We specialize in still and motion digital capture, offering full-service production, creative direction, post-production and content workflow technology to companies seeking to increase revenue through omni-channel marketing efforts. 

 

With studios across the United States our client brands include Walmart, Michael Kors, Calvin Klein, Kate Spade and more.

 

Receptionist/Executive Assistant

 

The Receptionist/Executive Assistant is responsible for being the first face and voice greeting visitors to the studio.

Responsibilities

  • Manage meeting schedule and reservations
  • Expense reports
  • Travel bookings
  • Responsible for maintaining a stock of studio supplies
  • Responsible for maintaining the aesthetic of the studio
  • Provide support and assistance to CEO and President of the company
  • Open the studio each day at 8am. Prepare studio for the day:  open studios, make coffee, clean up common areas
  • Answer and direct incoming calls
  • Greet and direct visitors/clients/freelancers/ tours
  • Manage catering schedule
  • Invoice processing for all studio expenses and vendors
  • Receive/track/distribute incoming and outgoing shipments
  • Label, ship (Fed Ex/ Messengers) for studio, clients and freelance associates
  • Sort incoming and send outgoing mail
  • Distribute incoming and send outgoing faxes
  • Track and maintain studio supply: replenish studio supplies as needed including drinks, snacks and general office, cleaning and styling supplies and make trips outside the studio as needed
  • Keep supply cabinets and closets neat and organized
  • Maintain studio’s overall aesthetic, including plants and main areas: reception, front hallway, conference room, lounge, kitchen, bathrooms, etc. Clean up the conference room after meetings or meals.  General clean up at the end of each day, taking out trash when necessary.
  • Maintain relationships with vendors related to the general operations of the studio, such as phone, electrical, janitorial, water, linens, trash & recycling, messengers, etc.
  • Act as support to staff, clients and freelance associates as requested, such as generating shot lists, filing, sending faxes, labeling envelops, etc.
  • Merchandise coordination (Storing, moving and packing up boxes)
  • Special projects as requested

Qualifications

  • Minimum of 2 years’ reception or administrative assistance
  • Excellent people skills
  • FileMaker and Excel experience preferred
  • Familiarity with commercial photography studio or related business

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